Home > Payments > Modify a Payment Request > tips & tricks modify payment request

Modifying an Amount Requested A dollar amount entered by the Requestor for a single Account or Account Detail. Using Remittance Data Includes header guide, remittance code, remittance amount.

If you are modifying an Amount Requested that has Remittance Data associated with it, you can click first on the Remittance Data and make the modification at the remittance level. Your updates will carry back to Step 3. If the modification is to an item within a Summary payment A summary payment allows the user to request funds from multiple ASAP accounts and receive one transfer of funds. , update the Total Amount Requested and click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

Why a Payment Request with Status The current status of the authorization. of ‘ Warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. ’ or ‘Queued to be Sent to ACH or Fedwire FRB central application for same day electronic funds transfer. ’ may not be Eligible for Modification

If the payment request was approved via Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. and, subsequently, went to ‘Warehoused,’ ‘Queued to be Sent to ACH' or 'Pending ACH/Fedwire’ status, is not eligible for modification, if they are rejected An authorization that has been declined by the certifying official. in Agency Review.

Requested Settlement Date the date the transaction was completed. for the Future

An ACH settlement date can be up to 33 days in the future if this is permissible by the agency. If not, the settlement date can only be next business day A calendar date that ASAP is open for business. .

Removing a Row

On Step 3, when you modify your payment data, if you decide that want to cancel an item in an Summary request, click the “X” in the Remove Row column that corresponds with this item. The item is removed and totals adjusted. If the pending payment request is an Individual request, clicking the Remove Row will cancel the payment request.

Things to Stop a Payment

The following is a list of things that would prevent your payment from being accepted:

• A Debt Ceiling Event has been declared

• Amount of the payment request is greater than the Available Balance The ASAP Available Balance shows the amount available for draw from an ASAP account. This may be equal to or less than the ASAP Account Balance. The available balance does not include return payments that are in a "frozen" state. .

• Amount of the payment request is greater than the Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. amount for either the day, month, quarter, or total as specified on the account profile.

• Total Amount Requested is negative (including details for a control account)

• An account detail has reached it’s maximum draw amount

• Account is flagged for Agency review

• During the entry of the payment request:

1. • the account has been suspended or closed

1. • the recipient The organization that is entitled to the funds. or agency has been made inactive or deleted

1. • the account end date has changed

Format for Payment Request Amount

It is not required that commas be entered as part of the payment request amount, cents are not required, and partial cents are accepted, i.e. 1000.00 and 1000 are acceptable for a $1,000.00 and 1000.1 is acceptable for $1000.10.

The Effect of Cutoff Times on the Payment Method The method specified by the payment requestor that is to be used for delivery of the payment. Automated Clearing House (next day settlement) or Fedwire (same day settlement).

Although the ASAP.gov The web enabled ASAP application. system will accept a payment request at any time, the payments systems (ACH and Fedwire) have cutoff times that may affect your settlement date. If you enter your payment request after the cutoff times, it will be held by ASAP.gov until the payment system opens the morning of the following business day. Fedwire payments entered after cutoff time (currently, 6:00 pm ET) will not settle until the following business day.

ACH payments entered after cutoff time (11:59 pm ET) will not settle until the day after the following business day. If you need your funds sooner, you may want to consider using Fedwire for same day settlement. ACH payments requesting settlement on the same date that the user is modifying the payment must submit the request to modify the payment prior to the Same Day ACH cutoff time (2:30 pm ET).

Format for Payment Request Amount

It is not required that commas be entered as part of the payment request amount, cents are not required, and partial cents are accepted, i.e. 1000.00 and 1000 are acceptable for a $1,000.00 and 1000.1 is acceptable for $1000.10.

Tracking Detail IDs on Control and Global Control Accounts

When making an ACH individual or summary payment request, the detail IDs are not sent to the financial institution with the ACH transaction. Only the parent account ID The ASAP account that has been setup by the federal program agency. is sent with the ACH record. In order to specifically track your payments and have them tied back to a specific

detail ID, you may do one of two things:

• You may use the INQUIRY section and request a "Payment Inquiry". This inquiry will give you all the specifics of each payment request including the detail IDs.

• When initiating a PAYMENT REQUEST, you may enter each detail ID as a REMITTANCE item with the amount that you are requesting for each detail ID. Remittance data is carried with the ACH transaction to the participating financial institution.

When Changing Status of Control or Global Control to Open

If the status of a Control or Global Control Account is changed from suspended or closed to open, at least one Detail associated with that account must also be changed to open. Otherwise, you will be unable to make a payment request on this account.

For questions on the Printer Friendly button and Date Range requirements see FREQUENTLY ASKED QUESTIONS.

PROCEDURES

BACK TO TOP