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TIPS & TRICKS

Tip & Tricks

Create Template

 

Tips image Other Reasons Why Accounts are Unavailable for a Template

If the Agency or the Recipient is inactive or marked for deletion, ASAP Accounts for those entities are not available. Accounts that have not reached their begin date or are past their end date are not available. Accounts that are LOC accounts are not available.

Tips image Closed and Suspended Accounts on a Template

Although ASAP Accounts with the status of Closed, Suspended, and Temporarily Suspended are available to be added to a template, if they are still in this status when a payment request is made from the template, ASAP.gov will reject the request.

Tips image Making a Payment Request for an Account not on a Template

If you choose to initiate a payment request from a template and want to add requests for accounts not on the template this is possible. Click Add More Accounts in Step 3 and enter your selection criteria for the additional accounts on Step 1. You are not able to update the payment information or add another template.

Tips imageTracking Detail IDs on Control and Global Control Accounts

When making an ACH individual or summary payment request, the detail IDs are not sent to the financial institution with the ACH transaction. Only the parent account ID is sent with the ACH record. In order to specifically track your payments and have them tied back to a specific

detail ID, you may do one of two things:

Tips imageWhen Changing Status of Control or Global Control to Open

If the status of a Control or Global Control Account is changed from suspended or closed to open, at least one Detail associated with that account must also be changed to open. Otherwise, you will be unable to make a payment request on this account.

Tips imageWhat happens to payment template when bank account information on the template is modified?

Depending on the payment delivery method, an existing payment template will be deleted if it contains a bank account which is modified through the automated Notification of Change process. If the modification is made by the financial official through the online ASAP screens, the payment template is deleted.

For questions on the Printer Friendly button and Date Range requirements see FREQUENTLY ASKED QUESTIONS.

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