Tips & Tricks

Create Payment Schedule

The Payment Type Indicates how the user wants the draws packaged. I - Individual payment request S - Summary payment request. & Payment Method The method specified by the payment requestor that is to be used for delivery of the payment. Automated Clearing House (next day settlement) or Fedwire (same day settlement). for a Scheduled Payment Request A request for funds initiated by the payment requestor or agency on behalf of the recipient organization.

A scheduled payment request is always an Individual ACH payment A payment delivered through the Automated Clearing House system as the result of a payment request for settlement next or future day. request.

Defining Specific Dates for the Payment Request Schedule

You can specify as many specific dates as you wish up to one year from the current calendar date the date the transaction was completed. by entering them manually and clicking Add; however, the system will not accept specific dates that are non business days.

If you have a list of Settlement dates that are already defines and you want to define a different schedule, it is advisable to remove all dates before defining a new recurring schedule. If you do not remove the dates and you define more dates, the new dates will not overwrite the old ones. For example, if your original schedule is defined as every 2 weeks on Tuesday and you create a new schedule for every 2 weeks on Wednesday, without removing the old dates, your payment request will initiate every 2 weeks on Tuesdays and on Wednesdays.

Things to Stop a Scheduled Payment

The following is a list of things that would prevent your scheduled payment from being accepted. If this occurs, ASAP will reject the scheduled payment.

·.      Amount of the payment request is greater than the Available Balance The ASAP Available Balance shows the amount available for draw from an ASAP account. This may be equal to or less than the ASAP Account Balance. The available balance does not include return payments that are in a "frozen" state. .

·.      Amount of the payment request is greater than the Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. amount for the day, month, quarter, or total as specified on the account profile.

·.      An account detail has reached it’s maximum draw amount

·.      Prior to the scheduled payment’s settlement date:

·.      the account has been suspended or closed

·.      the recipient The organization that is entitled to the funds. or agency has been made inactive or deleted

·.      the account end date has changed

·.      the account can no longer warehouse payments

Format for Payment Request Amount

It is not required that commas be entered as part of the payment request amount, cents are not required, and partial cents are accepted, i.e. 1000.00 and 1000 are acceptable for a $1,000.00 and 1000.1 is acceptable for $1000.10.

Tracking Detail IDs on Control and Global Control Accounts

When making an ACH individual or summary payment A summary payment allows the user to request funds from multiple ASAP accounts and receive one transfer of funds. request, the detail IDs are not sent to the financial institution with the ACH transaction. Only the parent account ID The ASAP account that has been setup by the federal program agency. is sent with the ACH record. In order to specifically track your payments and have them tied back to a specific

detail ID, you may do one of two things:

·.      You may use the Inquiry section and request a "Payment Inquiry". This inquiry will give you all the specifics of each payment request including the detail IDs.

·.      When initiating a PAYMENT REQUEST, you may enter each detail ID as a REMITTANCE item with the amount that you are requesting for each detail ID. Remittance data Includes header guide, remittance code, remittance amount. is carried with the ACH transaction to the participating financial institution.

When Changing Status of Control or Global Control to Open

If the status of a Control or Global Control Account An account with up to 300 account details, available balance is maintained and authorizations entered at control account level, however, the payment request is performed at the detail level CSV - comma separated value. is changed from suspended or closed to open, at least one Detail associated with that account must also be changed to open. Otherwise, you will be unable to make a payment request on this account.

What happens to payment schedule when bank account information on the schedule is modified?

If the bank account information is modified through the automated Notification System generated message containing information regarding a specific action. of Change process, the payment schedule is not affected. If the modification is made by the financial official through the online ASAP screens, the payment schedule is cancelled.

For questions on the Printer Friendly button and Date Range requirements see Frequently Asked Questions.

Payments Home

Procedures

Back to Top