When Adding More Accounts

The Add More Accounts button (on Step 3) will return you to Step 1 where you can enter selection criteria to retrieve additional accounts. When you return to Step 1, you cannot update the Payment Type Indicates how the user wants the draws packaged. I - Individual payment request S - Summary payment request. , Payment Method The method specified by the payment requestor that is to be used for delivery of the payment. Automated Clearing House (next day settlement) or Fedwire (same day settlement). , Bank Relationship Identifies a specific bank account to which the ASAP payment is to be credited. A payment requestor is allowed to have an unlimited number of Fedwire and ACH banking relationships. , or Requested Settlement Date the date the transaction was completed. . However, you will be able to view your transaction set at any time by clicking the View Pending Items Total number of Accounts or Account Details contained within a payment request. button located in the upper right corner of Steps 1 and 2.

Adding Accounts when Using a Template Way to store a subset of accounts selected, ability to specify remittance codes for ACH; can store default bank to which the payment will be delivered.

When using a template, it is possible to add additional accounts to your payment request that are not on the template. Click Add More Accounts on Step 3. You cannot select another template or change the payment information.

Using a Template

When selecting a template in step 1 of 4, you must choose “template defined’ as the bank relationship. If you do not use a template in step 1 of 4, you cannot use “template defined” as the bank relationship or you will get an error message.

Other Reasons Why Accounts are Unavailable for a Payment Request

If a control account An account with up to 300 account details, available balance is maintained and authorizations entered at control account level, however, the payment request is performed at the detail level CSV - comma separated value. has details By clicking the Details icon, the Reviewer is presented with additional information plus each individual item in the payment request. that all have a closed or suspended status The current status of the authorization. or are deleted, the (parent) account is not available. If the Agency or the Recipient The organization that is entitled to the funds. is inactive or marked for deletion, accounts for those entities are not available. Accounts that have not reached their begin date or are past their end date are not available. Also accounts that are part of the ‘shopping cart’ feature (View Pending Items), will not be available.

When to Enter the Total Amount Requested A dollar amount entered by the Requestor for a single Account or Account Detail.

The Total Amount Requested for a summary payment A summary payment allows the user to request funds from multiple ASAP accounts and receive one transfer of funds. can be entered on Step 2 or Step 3. You may not want to enter the Total Amount Requested until just prior to clicking Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. on Step 3 if you are going to add more accounts to the payment request during a second or subsequent pass.

Making a Payment Request for an Account not on a Template

If you choose to initiate a payment request from a template and want to add requests for accounts not on the template, click Add More Accounts in Step 3 and enter your selection criteria for the additional accounts on Step 1. You are not able to update the payment information or add another template.

Requested Settlement Date for the Future

An ACH settlement date can be up to 32 days in the future if permissible by the agency. If not, the settlement date can be current business day, if Agency allows it and if before Same Day ACH cutoff.

Removing a Row

On Step 3, when you review your payment data, if you decide that you do not want to make a payment request that was entered previously, click the “X” in the Remove Row column that corresponds with this payment request. The request is removed and totals adjusted.

Amount Requested for Manage Remittance Data Includes header guide, remittance code, remittance amount.

You can add Remittance Data without entering an amount in Step 2 first. If you carry forward $0.00 from Step 2, you must update the Amount Requested to agree with the Total Amount (system calculated) before clicking Apply. When you do, it automatically updates the Amount Requested in Step 2 or Step 3.

Actions that will to Stop a Payment

The following is a list of things that would prevent your payment from being sent to Funds or the ACH queue:

• A Debt Ceiling Event has been declared

• Amount of the payment request is greater than the Available Balance The ASAP Available Balance shows the amount available for draw from an ASAP account. This may be equal to or less than the ASAP Account Balance. The available balance does not include return payments that are in a "frozen" state. .

• Amount of the payment request is greater than the Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. amount for either the day, month, quarter, or total as specified on the account profile.

• Total Amount Requested is negative (including details for a control account)

• An account detail has reached it’s maximum draw amount

• The account is flagged for Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency.

• During the entry of the payment request:

1. • the account has been suspended or closed.

1. • the recipient or agency has been made inactive or deleted.

1. • the account end date has changed.

1. • the account can no longer warehouse payments.

The Status of your Payment Request

On Step 4 the status of your Payment Request is indicated. The following is a list of available statuses:

• Holding for Agency Review – when the account is flagged for Agency Review and the payment amount The amount of funds credited to the Requestor Bank account from an ASAP account(s). May not exceed $999,999,999.99 for Fedwire payments and $99,999,999.99 for ACH payments. is greater than or equal to the threshold amount The amount equal to or above which a payment request is held for Agency Review. . The available balance is not updated while in this status. Payments can be cancelled or modified.

•  Warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. – if the account is eligible to enter payment requests greater than the next business day, these requests are held in the “Warehouse” until the day preceding the Requested Settlement Date (for ACH payment A payment delivered through the Automated Clearing House system as the result of a payment request for settlement next or future day. ). Payments can be canceled or modified up to this date. The available balance is updated.

• Sent to Funds – the payment is immediate. The available balance is updated.

• Pending ACH or Fedwire FRB central application for same day electronic funds transfer. – the payment request has been made after Funds cutoff time (6:00 pm ET this will change…BE AWARE) or is awaiting the next batch file to be sent from ASAP to ACH <list times>. The available balance is updated.

Format for Payment Request Amount The amount of funds credited to the Requestor Bank account form an ASAP account(s).

It is not required that commas be entered as part of the payment request amount, cents are not required, and partial cents are accepted, i.e. 1000.00 and 1000 are acceptable for a $1,000.00 and 1000.1 is acceptable for $1000.10.

The Effect of Cutoff Times on the Payment Method

Although the ASAP.gov The web enabled ASAP application. system will accept a payment request at any time during system availability, the payments systems (ACH and Fedwire) have cutoff times that may affect your settlement date. If you enter your payment request after the cutoff times, ASAP.gov will hold it until the payment system opens the morning of the following business day.

Fedwire payments entered after cutoff time (currently, 6:00 pm ET) will not settle until the following business day.

ACH payments entered after cutoff time (11:59 pm ET) will not settle until the day after the following business day. If you need your funds sooner, you may want to consider using Fedwire for same day settlement.

Choosing Template Defined

If you choose ‘Template Defined’ in bank relationship, you must use a previously created template in this step and vice-versa.

Format for Payment Request Amount

It is not required that commas be entered as part of the payment request amount, cents are not required, and partial cents are accepted, i.e. 1000.00 and 1000 are acceptable for a $1,000.00 and 1000.1 is acceptable for $1000.10.

Tracking Detail IDs on Control and Global Control Accounts

When making an ACH individual or summary payment request, the detail IDs are not sent to the financial institution with the ACH transaction. Only the parent account ID The ASAP account that has been setup by the federal program agency. is sent with the ACH record. In order to specifically track your payments and have them tied back to a specific

detail ID, you may do one of two things:

• You may use the INQUIRY section and request a "Payment Inquiry". This inquiry will give you all the specifics of each payment request including the detail IDs.

• When initiating a PAYMENT REQUEST, you may enter each detail ID as a REMITTANCE item with the amount that you are requesting for each detail ID. Remittance data is carried with the ACH transaction to the participating financial institution.

When Changing Status of Control or Global Control to Open

If the status of a Control or Global Control Account is changed from suspended or closed to open, at least one Detail associated with that account must also be changed to open. Otherwise, you will be unable to make a payment request on this account.

For questions on the Printer Friendly button and Date Range requirements see FREQUENTLY ASKED QUESTIONS.

Procedures