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Status of Account Details

If an account detail has a status of Closed, it will not appear in the list of account details when the account is retrieved for entering an authorization A proposed amount that increases or decreases an account's available balance. . If all of the account details are closed for a Control or Global Control account An account with up to 300 account details, available balance is maintained and authorizations entered at control account level, however, the payment request is performed at the detail level CSV - comma separated value. , the account will not be retrieved.

‘None’ for Rollover Reset Quarter

A quarterly A scheduling option for Maximum Draw; when set to Quarterly, the Maximum Draw will reset on the first business day of the following months: January, April, July, October. Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. Amount can be designated for any account. Additionally, the agency can allow any portion of the Maximum Draw Amount not used from the prior quarter to carry forward to the next quarter for up to a year. If the agency wants to allow this “Rollover” feature, a Rollover Reset Quarter must be designated, otherwise, the Maximum Draw Amount will reset to zero at the beginning of every quarter. The Rollover Reset Quarter defaults to ‘None’ that does not allow the carryover feature. It is advisable that global and global control accounts have Maximum Draw Amounts set in order to comply with proper cash management regulations.

When Changing Status Keep These Restrictions in Mind

• If the current cycle date is greater than the Account End Date, then Account Status can only be Suspended (S), or Closed (C).

• If today's date is earlier than or equal to the Account End Date

• • and after the Performance Period A period of time between the accounts' begin date to the performance period end date within which the recipient must perform the work and incur the expenses. End Date, then the Account Status can only be Liquidated (L), Suspended (S), or Closed (C),

  • and before the Performance Period End Date, then the Account Status can only be Open (O), Suspended (S), or Closed (C),

  • and the Performance Period End Date is blank, then the Account Status can only be Open (O), Suspended (S), or Closed (C),

• The 'Close' account status is available only when an account has a zero balance, no pending or warehoused payments, no pending ACH credits and no uncertified or automated renewal authorizations.

• If the status of a Control or Global Control Account is changed from Suspended or Closed to Open, at least one Detail associated with that account must also be changed to Open. Otherwise, you will be unable to make a payment request A request for funds initiated by the payment requestor or agency on behalf of the recipient organization. on this account.  Conversely, a Control or Global Control Account cannot be changed to Suspended or Closed with one or more detail accounts Open.

When Entering Treasury Account Symbols

If ASAP will not accept a Treasury Account Symbol, to determine why this is a problem, you can perform a TAS/BETC inquiry to identify the acceptable symbols.  

TAS/BETC Distribution Method

Percentage by Account and Percentage by Detail are the available TAS/BETC Distribution Methods available to ASAP accounts.  Percentage by Accounts allows up to 100 TAS/BETCs to be defined on an account.  The percentages assigned to all TAS’ must total 100%.  Percentage by Detail (Sub Account) allows only one TAS/BETC to be defined per Account Detail (up to 300) for a Control or Global Control account.  

Limited Options for Changing TAS/BETC Distribution Method

 Once an account has been assigned a TAS/BETC distribution method (confirmation received), the only option to change it is to close the account and start over.  When selecting the TAS distribution method on Step 2 Continued, it can be changed prior to clicking 'Submit' on Step 3.

For questions on the Printer Friendly button and Date Range requirements see FREQUENTLY ASKED QUESTIONS.

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