Home > Accounts > Modify/Delete Account > procedures modify account

Step 1 - Retrieve Accounts

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Enter the Recipient The organization that is entitled to the funds. ID The 7-digit identifier assigned to a Recipient Organization or Payment Requestor within ASAP. , Group ID An optional attribute on the ASAP Account profile that allows the creator to group accounts together by a single identifier to facilitate account retrieval. , Account ID The ASAP account that has been setup by the federal program agency. , CFDA #, and/or DUNS # for the account that you wish to modify and click Continue.

• You can further refine your selection criteria by specifying Account Type An account type must be one of the following: Regular, Control, Global, Global Control, or 1031 (ASAP LOC). , Account Status The current status of the account. Statuses include Open, Closed, Liquidation, Suspended, or Treasury Suspense Account. , and/or Date Range

Step 2 - Select Account

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Select the account that you wish to modify from the list of accounts retrieved and click Continue.

Step 2 Continued- Select TAS Distribution Method

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If your agency is a GWA reporter, you are required to select a Treasury Account Symbol (TAS) Distribution Method.  If the account is Regular, Global or 1031, the method available is 'Percentage by Account.'  If the account is Control or Global Control, the method available is 'Percentage by Detail.'   

Step 3 - Edit Account Information

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Modify one or more of the following required and optional attributes and click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

1. Required attributes include the following:

•  Account Description A 30 character alpa or numeric narrative of the account.

•  Account Status The current status of the account. Statuses include Open, Closed, Liquidation, Suspended, or Treasury Suspense Account.

Note that the TAS Distribution Method was selected on Step 2 Continued and is not available to be changed on this step.

2. Optional attributes include the following:

•  Begin Date The starting date from which the account is available for the initiation of a payment request.

•  Performance Period End Date The date up to which a recipient can incur expenses in performance of the award; on this date the status changes from Open to Liquidation.

•  End Date This term applies to an ASAP Account or a payment schedule. When referring to an account end date, it is the date after which payment requests are no longer allowed, and the account status changes from Open to Suspended. When referring to a payment schedule, it is the date on which a payment schedule no longer generates payment requests.

•  Group ID An optional attribute on the ASAP Account profile that allows the creator to group accounts together by a single identifier to facilitate account retrieval.

•  CFDA Number The Catalog of Federal Domestic Assistance number used by a Federal Agency to indicate the agency program associated with a specific ASAP account. (not available for 1031/LOC, Global and Global Control account types)

•  CMIA Cash Management Improvement Act Indicator (not available for 1031/LOC account type)

•  Total Estimated Grant Amount Allows the agency to indicate an estimated total authorized amount through the End Date of the account.  (not available for 1031/LOC, Global and Global Control account types)

•  Warehoused Payments Payment requests received by ASAP outside the current payment processing window for the selected delivery method.  (not available for 1031/LOC account type)

•  Book Entry Adjustments Allows the Payment Requestor to adjust cash on hand balances between ASAP accounts that share the same ALC/Region without making a funding request.  (not available for 1031/LOC account type)

•  Funding Technique TBD  (not available for 1031/LOC account type)

•  Period Cumulative Authorized Amount Reset Information Allows the agency to track the total amount of authorizations that have been applied to the account during a monthly, quarterly, or annual period.

•  Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. (for Global and Global Control account types, this is set on the Define Recipients step)

•  Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. (not available for 1031/LOC account type)

•  Automated Renewal Process by which a 1031 account automatically gets reset back to a beginning balance on a renewal basis. (only available for 1031/LOC account type when the agency flagfor Automated Renewal is set to 'Yes')

3. Enter or modify Account Details A control account may have up to 300 sub accounts called Account Details. Payment requests are done at the Account Detail level. for a Control or Global Control Account An account with up to 300 account details, available balance is maintained and authorizations entered at control account level, however, the payment request is performed at the detail level CSV - comma separated value. .  If the TAS Distribution Method is 'Percentage by Detail,' the TAS/BETC information is defined at an Account Detail level.

4. Define Treasury Account Symbol A Treasury Account Symbol (TAS) ...The receipt, expenditure, appropriation, and other fund account symbols and titles as assigned by Treasury. Values.  If the TAS Distribution Method is 'Percentage by Account,' the TAS/BETC information is defined here.

5. Provide Recipient The organization that is entitled to the funds. s for a Control or Global Control Account An account with up to 300 account details, available balance is maintained and authorizations entered at control account level, however, the payment request is performed at the detail level CSV - comma separated value. with Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. and Cumulative Draw Limit The total grant amount that has been authorized by the Federal Program Agency. s, if applicable. 

Step 4 - Modify Account Confirmation

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On this step, you receive a confirmation System generated message that is displayed in response to an action. of the modified account profile. From this page, you have the option to view Account Details, TAS/BETC information and Recipient information for a Global Account, if applicable, as well as to return to Step 1 to modify another account.

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