Modify/Delete Account

Step 3 of 4

Edit Account Information

Purpose of Step

The purpose of this step is to identify additional attributes or update existing attributes for this account.

Actions for this Step

1.      Attributes for the account selected in Step 2 are presented for modification.

·          Account Description A 30 character alpa or numeric narrative of the account.

o        Each Account Description is from 1 to 30 characters long, consisting of letters and/or numbers.

·          Account Status The current status of the account. Statuses include Open, Closed, Liquidation, Suspended, or Treasury Suspense Account.

o        Statuses available include Open, Suspended, Closed and Deleted. See the ACCOUNTS HOME page for additional information on each.

o        See Tips & Tricks for information on restrictions that apply to statuses.

o        If the account is Temporarily Suspended, Account Status is not available to be updated.

·           Account Type An account type must be one of the following: Regular, Control, Global, Global Control, or 1031 (ASAP LOC). , Recipient The organization that is entitled to the funds. , Account ID The ASAP account that has been setup by the federal program agency. and Create Time/Date The date and time that the ASAP.gov Account was created. are not modifiable.

2.      Add or update the following optional attributes for the account. Additional explanation of each attribute is available on the ACCOUNTS HOME page.

·          Begin Date The starting date from which the account is available for the initiation of a payment request. , Performance Period A period of time between the accounts' begin date to the performance period end date within which the recipient must perform the work and incur the expenses. End Date This term applies to an ASAP Account or a payment schedule. When referring to an account end date, it is the date after which payment requests are no longer allowed, and the account status changes from Open to Suspended. When referring to a payment schedule, it is the date on which a payment schedule no longer generates payment requests. and End Date

o        If a Begin Date is entered, an End Date is required.

o        If a Performance period End Date is entered, a Begin Date and End Date are required.

·          Group ID An optional attribute on the ASAP Account profile that allows the creator to group accounts together by a single identifier to facilitate account retrieval.

·          Grant(Y/N) Yes signifies that this account is a Grant. Selecting "Yes" will enable the FAIN field and it will then be required to be populated.

·         The FAIN Beginning in October 2013, each Federal agency must assign a Federal Award Identification Number (FAIN), unique within the Federal agency, to each financial assistance award. A FAIN that is unique by Federal agency makes it easier for recipients to correctly report sub-awards. In addition, the public can use the FAIN and the Catalog of Federal Domestic Assistance (CFDA) number together to find one accurate result when searching online. Once an agency assigns a FAIN and reports it to USAspending.gov, the Federal agency may not-with limited exceptions modify the FAIN during the life of the award.  (Federal Award Identification Number ) will be enabled and is required if the Grant is "Yes" .

·          CFDA Number The Catalog of Federal Domestic Assistance number used by a Federal Agency to indicate the agency program associated with a specific ASAP account.

o        This field is not available for 1031/LOC Account, Global Account and Global Control Account types

·          CMIA Cash Management Improvement Act Indicator

o        This field is not available for 1031/LOC account type

·          Funding Technique TBD

o        Funding Technique must be entered if the CMIA Indicator is set to 'Yes.'

o        This field is not available for 1031/LOC account type

·         Total Estimated Grant Amount

o        This field is not available for 1031/LOC Account, Global Account and Global Control Account types.

·         Allow Warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. Payments Flag

o        Warehoused Payments are those initiated with a settlement date of between 2 and 32 days in the future.

o        If Warehoused Payments is set to 'No' on the Federal Agency profile, this option is not available for Regular, Control, Global or Global Control accounts.

o        This field is not available for 1031/LOC accounts.

·         Allow Book Entry Adjustments Allows the Payment Requestor to adjust cash on hand balances between ASAP accounts that share the same ALC/Region without making a funding request. Flag

o        Book Entry Adjustments allow the Requestor The individual user that initiates the payment request from an ASAP account. to adjust available balances between two accounts that have the same Recipient and Federal Agency.

o        If this option is not available, Book Entry Adjustments is set to ‘No’ on the Federal Agency Encompasses Federal Program Agencies including programs administration and funding. They are organizations that establish funds into ASAP accounts. profile.

o        This field is not available for 1031/LOC Account types.

·          Period Cumulative Authorized Amount The portion of the total grant amount that has been authorized by the Federal Program Agency for a designated period. Reset Information

o        The cumulative authorized amount can be tracked on a monthly The payment schedule pattern that results in a payment request generated once a month on a date indicated on the schedule. , quarterly A scheduling option for Maximum Draw; when set to Quarterly, the Maximum Draw will reset on the first business day of the following months: January, April, July, October. , or annual basis.

o        If you select an annual Reset Period, you must indicate the month in which the total is reset to zero.

·          Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. Amount Information

o        Maximum Draw Amounts can be identified on a daily, monthly, quarterly, and total basis. If set on a quarterly basis, the system will allow any balances outstanding from the prior quarter to “rollover” to the next for all quarters except the Rollover Reset Quarter By designating an optional Rollover Reset Quarter, the Agency allows unused Maximum Draw amounts to carry over into subsequent quarters. On the first day of the quarter designated as the Rollover Reset Quarter the Maximum Draw amount resets to zero. .

o        The Rollover Reset Quarter can either be designated by the agency or can be left on “None.” If left on “None,” the balance outstanding from previous quarters will not continue to rollover indefinitely.  

o        For Global and Global Control accounts, Maximum Draw is set on the Define Recipients step.

·          Automated Renewal Process by which a 1031 account automatically gets reset back to a beginning balance on a renewal basis.

o        Options for Automated Renewal Period are monthly and quarterly. If a Period is selected, an amount is required.  

o        Automated Renewal action must be certified.  The Pending Automated Renewal Criteria section is displayed if the previously defined Automated Renewal Criteria has not been certified.

o        This function is available to only 1031 accounts when the agency flag for Automated Renewal is set to 'Yes.'

·          Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. Criteria

o        If Set Agency Review is Yes, then the Threshold Amount and reason must be entered.

o        The Threshold Amount The amount equal to or above which a payment request is held for Agency Review. is the amount above which the payment request A request for funds initiated by the payment requestor or agency on behalf of the recipient organization. will be held for agency review. When this occurs, the agency will receive an email and/or online notification System generated message containing information regarding a specific action. .

o        The ASAP.gov The web enabled ASAP application. system will send a reminder every three business days that action is pending on payments for agency review.

o        Agency Review is set at the Requestor/Recipient Pair level for Global and Global Control accounts.

o        Agency Review is not available to 1031/LOC accounts.

3.      Modify Account Details for a Control or Global Control Account by clicking on the Account Details button.

·         See ACCOUNT DETAILS for more information.

4.      Modify Recipient(s) for a Global or Global Control Account by clicking on the Define Recipients button.

·         See DEFINE RECIPIENTS for more information.

5.      Modify TAS/BETC information by clicking the Define TAS Values button

·         See DEFINE TAS VALUES for more information.

6.      Click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

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