Create Payment Request Schedule

Step 3 of 4

Create Schedule

Purpose of Step

The purpose of the third step is to create the schedule attributes associated with the payment request.

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Actions for this Step

Create the payment schedule Action taken by a payment requestor to provide instructions that will initiate payment requests for the same amount with multiple settlement dates. at the Account ID The ASAP account that has been setup by the federal program agency. level by specifying the following:

1.    Schedule Name

·       The Schedule Name must be unique for the Requestor The individual user that initiates the payment request from an ASAP account. .

·        Schedule Status This indicates whether the payment schedule is active or inactive.

·        Bank Relationship Identifies a specific bank account to which the ASAP payment is to be credited. A payment requestor is allowed to have an unlimited number of Fedwire and ACH banking relationships.

o      The bank relationship must support ACH.

2.    Business days prior to settlement

·       This is the number of business days prior to settlement that the payment request will be initiated. If the request will be held for Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. , it is recommended that the number of days be sufficient to allow time for the agency to take action .

·       If the account is not eligible for warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. payments, the number of days will automatically be set at 1. If warehoused payments are allowed, the number of days can be manually set at between 1 and 32.

3.    Settlement Dates

·       Specific dates can be added by entering the date the date the transaction was completed. and clicking Add.

·       Recurring dates can be defined by clicking Define. (See DEFINE RECURRING DATES)

·       Highlighting the Settlement Date and clicking Remove can delete dates previously added or defined.

4.    Enter an optional Requestor Reference Number.

5.    Enter the Amount Requested A dollar amount entered by the Requestor for a single Account or Account Detail. for the Account or Account Details A control account may have up to 300 sub accounts called Account Details. Payment requests are done at the Account Detail level. .

6.    Enter optional Remittance Data Includes header guide, remittance code, remittance amount.

·       See ‘INITIATE PAYMENT REQUEST – REMITTANCE DATA’ for more information on entering Remittance Data.

·       Please be aware that, when making an ACH transaction, the Detail IDs of Control Accounts and Global Control Accounts are not sent to the financial institution with the ACH transaction. Only the parent Account ID is sent to the financial institution. Remittance data is one way to track these payments made via Detail IDs. Please see tips & tricks for more information.

7.    Click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

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