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TIPS & TRICKS
Certify Online Authorization

Tips image Increase Authorizations approved by the CO will have a status of ‘Awaiting Certification’ and will not change the account balance until they are certified in SPS. In addition to approve the Increase Authorizations, the CO will also have the ability to download a file containing the approved increase transactions (Step 4 of 4 Certification Action Confirmation). Additional steps to complete the certification of approved transactions will take place in the Secure Payment System (SPS). The CO will manually send the downloaded file to the SPS Data Entry Operator (DEO) for entering the transactions and for the CO to certify the increases. Once the increases have been approved in SPS, an SPS Schedule Summary File will be sent to ASAP where further processing will update the corresponding account balances and authorization status.

Tips imageContact the Regional Financial Center if a previously generated file or information necessary to input into the SPS application is needed.

Tips imageThe system shall return error 2244 if the total amount of Certify Increase Authorizations is greater than $99,999,999,999.99.

Tips imageStatus of Remaining Authorizations with ‘No Action

The “No Change” or unselected authorizations will remain waiting for certification indefinitely.

Tips imageApplying the Authorization Amount to the ASAP.gov Account Balance

If the effective date of the authorization is past or the same as the current cycle date , the authorized amount will be applied to the corresponding ASAP account balance immediately. Otherwise, it is applied during ASAP.gov initialization on the effective date or the next business day .

Tips imageCertifying an Authorization After 9:00 pm ET

If an authorization with a same day or earlier Effective Date is certified after 9:00 p.m. ET, the ASAP account’s available balance will be updated during ASAP.gov initialization on the next business day.

Tips imageCertifying All Uncertified Authorizations

You can take action at the batch level after you have acted on an individual authorization within a batch; however, you are not able to return to the batch from the confirmation page. To return to the batch, you will have to start a new ‘Certify Batch Authorizations’ session. To start a new session, select the appropriate menu option under the ‘Federal Agency’ tab in the menu bar.

Tips imageRetrieving All Uncertified Authorizations vs. Entering Specific Criteria

ASAP.gov retrieves ALL uncertified authorizations (note the radio button is turned on for this option). Even though you entered specific selection criteria, if you did not click the radio button for “Enter one or more of the following” option, the default option will be to retrieve all.

For questions on the Printer Friendly button and Date Range requirements see Frequently Asked Questions.

 

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