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TIPS & TRICKS

Certify Batch Authorizations

 

Tips image Increase Authorizations approved by the CO will have a status of ‘Awaiting Certification’ and will not change the account balance until they are certified in SPS. In addition to approve the Increase Authorizations, the CO will also have the ability to download a file containing the approved increase transactions (Step 4 of 4 Certification Action Confirmation). Additional steps to complete the certification of approved transactions will take place in the Secure Payment System (SPS). The CO will manually send the downloaded file to the SPS Data Entry Operator (DEO) for entering the transactions and for the CO to certify the increases. Once the increases have been approved in SPS, an SPS Schedule Summary File will be sent to ASAP where further processing will update the corresponding account balances and authorization status.

Tips imageContact the Regional Financial Center if a previously generated file or information necessary to input into the SPS application is needed.

Tips imageThe system shall return error 2244 if the total amount of Certify Increase Authorizations is greater than $99,999,999,999.99.

Tips imageThe system will return error 1074 if the user selects “Certify” on a batch that contains an Increase or Decrease Authorization and the account has no TAS data defined and both the GWA Enforcement Indicator is set to ‘Yes’ and the GWA Waiver Indicator is set to “No.”

Tips imageRetrieving a Batch without the Batch ID

You can click the Transmission Date Range button and enter the date in the From field. ASAP.gov will default the Through field to the same date and display all batches that were transmitted on that date.

Tips imageBatch Status when Action taken on Individual Authorizations within the Batch

At the time that the actions on the individual authorization are submitted, the authorization (s) are ‘Awaiting Certification’, ‘applied’, held until the effective date for submission, or rejected. Those individual authorization that linger as ‘No Change’ will remain in the batch awaiting action at a later date. The batch will continue to show up until the certifying acts on all individual authorizations.

Tips imageAction at Batch Level following Action on Individual Items within Batch

You can take action at the batch level after you have acted on an individual authorization within a batch; however, you are not able to return to the batch from the confirmation page. To return to the batch, you will have to start a new ‘Certify Batch Authorizations’ session. To start a new session, select the appropriate menu option under the ‘Federal Agency’ tab in the menu bar.

For questions on the Printer Friendly button and Date Range requirements see Frequently Asked Questions

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