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A Federal agency must be enrolled in the ASAP system Currently resides on the mainframe. in order to establish and fund Recipient The organization that is entitled to the funds. Organization accounts. This involves input from different individuals with access to define and or approve information in the enrollment process.

The functions which are introduced with Release 4.0 of ASAP fully automate the enrollment process for Federal agencies. As with the original paper-based process, ASAP is designated for a one-time enrollment, which means a Federal agency enrolls once, regardless of the number of Recipient Organizations or accounts it has.

INITIATE ENROLLMENT

An agency’s enrollment begins with the Servicing Regional Financial Center (RFC). The RFC initiates an agency’s enrollment by entering information specific to that agency, including setting agency-level indicators such as Payment Warehousing and PKI Status The current status of the authorization. and designating the Point of Contact (POC) and Certifying Officer The certifying officer at a Federal Agency is responsible for certifying authorization amounts, banking data, and approving user roles. To assign a Certifying Officer role, the Point of Contact must contact their servicing Regional Financial Center. . The RFC is also responsible for maintaining the Federal agency information.

Once entered, if not an existing user, the POC is assigned a User ID The 7-digit identifier assigned to a Recipient Organization or Payment Requestor within ASAP. and temporary password in ASAP’s access control system. The User ID and password are sent in separate mailings for security purposes. The POC is also sent an email notification System generated message containing information regarding a specific action. .

For more on RFC procedures, click the following links:

RFC Initiates Federal Agency Enrollment

RFC Defines Federal Agency Officials

RFC Modifies Deletes Federal Agency

RFC Deletes Certifying Officer

DEFINE USERS AND ROLES

After receiving email notification, the Federal agency’s Point of Contact has 45 days to act on a pending enrollment. It is the responsibility of the POC to define the agency’s users and their roles. The POC must define individuals in the following roles to complete this step in the enrollment process: Account Maintainer, Authorization Entry Clerk, and Enrollment Initiator. Other roles include the Federal Agency Inquirer, Federal Agency Payment Requestor, and Payment Request Reviewer. The POC can also define other individuals as the Point of Contact for the agency and is responsible for maintaining the agency’s users and roles and address information. Maintenance can be done at any time and is not subject to a 45-day restriction as is the case with a new enrollment.

Once the users and roles are defined, the Certifying Officer is sent an email notification.

For more on POC procedures, click the following links:

POC Defines Users and Roles

POC Modifies Users and Roles

POC Modifies Federal Agency

CERTIFY USERS AND ROLES

After receiving email notification, the Federal agency’s Certifying Officer (CO) has 90 days to act on a pending enrollment. It is the responsibility of the CO to certify all users and roles. The CO must certify individuals in the following roles to complete this step in the enrollment process: Account Maintainer, Authorization Entry Clerk, and Enrollment Initiator.

Once entered, if not an existing user, agency users are assigned a User ID and temporary password in ASAP’s access control system. The User ID and password are sent in separate emails for security purposes. Users are also sent an email notifying them of their agency role.

In addition to certifying users and roles, the CO certifies authorization A proposed amount that increases or decreases an account's available balance. amounts and banking data.

For more on CO procedures, click the following link:

Certify Federal Agency Users and Roles

ENROLLMENT ACTIVATION

Once a new agency CO certifies individual users in the required roles, the agency is ready to become active Indicates that a Requestor or Recipient is available to take action within the ASAP.gov system. . This is an automated process that occurs at the end of day.