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PROCEDURESEnter Online Authorization |
To enter an authorization in ASAP.gov , select "Enter Online Authorizations" from the list of Agency Functions in the header and complete the following steps: |
If displayed, select the ALC /Region in which you are entering an authorization.
Define the criteria for the ASAP Accounts you wish to retrieve and click Continue.
You can enter one or a combination of the following:
Recipient ID, Group ID , Account ID , CFDA #, and DUNS #
You can further filter your account search by specifying the Account Type , Account Status , Date Type or Date Range.
If your search criteria returns accounts for more than one recipient, you will be given the opportunity to narrow the list of recipients on an interim step entitled Step 1 of 4 (continued).
From the list of accounts displayed, enter the Authorization Amount, indicate an I (increase) or D (decrease), and enter the Effective Date for the desired ASAP Account . You also have the option to enter an Agency Reference Number . Click Continue.
The Effective Date cannot be greater than 366 days from ASAP.gov’s current cycle date.
Agency Reference Number can be up to 15 alpha/numeric characters.
To enter multiple authorizations for a single account, click the Add Row icon (plus sign [+)] that corresponds to the ASAP account for which you are entering another authorization.
To delete an authorization entry for an account, click the Clear Row icon (eraser) that corresponds to the ASAP account for which you are deleting the authorization data.
You can navigate through multiple pages by clicking on the page numbers at the bottom of the page.
ASAP.gov will display a list of all individual authorizations entered for each ASAP Account for your review. A summary table provides the total Number of Items , Total Increases, Total Decreases, and Net Amount of the transaction.
Upon verification, click Submit .
You can remove, cancel or change one or more of the authorization entries under review on this step. Adding more ASAP Accounts (thus more authorization entries) to the transaction is also possible.
If any errors exist, you will be notified on this Step. All errors must be correct to advance to the next Step.
After submission, ASAP.gov will display a Confirmation that identifies authorizations posted and awaiting certification. Authorization Sequence Number is provided for a reference.
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