Home > Accounts > Create Account > procedures create account

STEP 1 - IDENTIFY ACCOUNT

HELP FOR THIS STEP

Define the Account Type An account type must be one of the following: Regular, Control, Global, Global Control, or 1031 (ASAP LOC). , Recipient The organization that is entitled to the funds. ID The 7-digit identifier assigned to a Recipient Organization or Payment Requestor within ASAP. , and Account ID The ASAP account that has been setup by the federal program agency. for the new account that you are creating and click Continue.

Step 1 Continued - Select Treasury Account Symbol (TAS) Distribution Method

If your agency is a GWA reporter, you are required to select a Treasury Account Symbol (TAS) Distribution Method.  All account types (Regular, Global, Control, Global Control and 1031/LOC), have the 'Percentage by Account' method available.  Additionally, the Control and Global Control account types have the 'Percentage by Detail' method available.    

STEP 2 - PROVIDE ACCOUNT INFORMATION

HELP FOR THIS STEP

Enter the following to further define the account and click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

1. Required attributes which include the following:

•  Account Description A 30 character alpa or numeric narrative of the account.

•  Account Status The current status of the account. Statuses include Open, Closed, Liquidation, Suspended, or Treasury Suspense Account.

2. Optional attributes which include the following:

•  Begin Date The starting date from which the account is available for the initiation of a payment request.

•  Performance Period A period of time between the accounts' begin date to the performance period end date within which the recipient must perform the work and incur the expenses. End Date This term applies to an ASAP Account or a payment schedule. When referring to an account end date, it is the date after which payment requests are no longer allowed, and the account status changes from Open to Suspended. When referring to a payment schedule, it is the date on which a payment schedule no longer generates payment requests.

• End Date

•  Group ID An optional attribute on the ASAP Account profile that allows the creator to group accounts together by a single identifier to facilitate account retrieval.

•  CFDA Number The Catalog of Federal Domestic Assistance number used by a Federal Agency to indicate the agency program associated with a specific ASAP account. (not available for 1031/LOC, Global and Global Control account types)

•  CMIA Cash Management Improvement Act Indicator (not available for 1031/LOC account types)

• Funding Technique (not available for 1031/LOC account type)

•  Total Estimated Grant Amount (not available for 1031/LOC, Global and Global Control account types)

•  Allow Warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. Payments  (not available for 1031/LOC account types)

• Allow Book Entry Adjustments Allows the Payment Requestor to adjust cash on hand balances between ASAP accounts that share the same ALC/Region without making a funding request.

•  Period Cumulative Authorized Amount Reset Information Allows the agency to track the total amount of authorizations that have been applied to the account during a monthly, quarterly, or annual period.

•  Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. Amounts (for Global and Global Control accounts, Maximum Draw is set on the Define Recipients step.)

•  Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. Criteria (not available for 1031/LOC account types)

3. Enter Account Details A control account may have up to 300 sub accounts called Account Details. Payment requests are done at the Account Detail level. for a Control or Global Control Account An account with up to 300 account details, available balance is maintained and authorizations entered at control account level, however, the payment request is performed at the detail level CSV - comma separated value. .  If the TAS Distribution Method is 'Percentage by Detail,' the TAS/BETC information is defined at an Account Detail level.

4. Define Treasury Account Symbol A Treasury Account Symbol (TAS) ...The receipt, expenditure, appropriation, and other fund account symbols and titles as assigned by Treasury. Values.  If the TAS Distribution Method is 'Percentage by Account,' the TAS/BETC information is defined by clicking this button.

5. Provide Recipient The organization that is entitled to the funds. s for a Control or Global Control Account An account with up to 300 account details, available balance is maintained and authorizations entered at control account level, however, the payment request is performed at the detail level CSV - comma separated value. with Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. and Cumulative Draw Limit The total grant amount that has been authorized by the Federal Program Agency. s, if applicable

STEP 3 - CREATE ACCOUNT CONFIRMATION

HELP FOR THIS STEP

TIPS & TRICKS

BACK TO TOP